Parent Info
PARENT/GUARDIAN PARTICIPATION
WAYA Volunteer Policy
The Whitehall Area Youth Association (WAYA) is a volunteer-based organization. Our programs rely on the support and involvement of member families to operate successfully and provide positive athletic experiences for our youth.
Volunteer Deposit Requirement
To ensure commitments are met, WAYA requires a $200 volunteer deposit per family at the beginning of each sport season. This deposit can be made via check, cash, or money order and will be:
-
Returned or shredded at the end of the season if volunteer shifts are fulfilled
-
Cashed if shifts are not completed
Volunteer Requirements by Sport
-
Volleyball – 1 shift per player
-
Flag Football – 1 shift per player
-
Basketball – 1 shift per player
-
T-Ball – 1 shift per player
-
8U–14U Baseball/Softball – 2 shifts per player
✅ Max of 4 shifts per family per membership year (June 1–July 31)
✅ Volunteers must be age 12+ to receive credit
Coaching & Volunteer Credit
All coaches and assistant coaches must complete a background check and be approved by the board.
Approved Volunteer Roles
-
Concession Stand Workers
-
Coaching (Head or Assistant)
-
Serving on the Board
-
Uniform Distribution
-
Concession Stand Cleaning (Pre/Post Season)
-
Fundraiser Distribution
-
Field Prep
-
Tournament Volunteers (50/50 raffles, concessions, setup)
-
Tournament Directors
-
Team Parent Reps (responsible for concession deposits and more)
-
Beef & Dairy Days Gate Workers
-
Other board-approved duties
Why It Matters
WAYA can’t operate without your support. Volunteering ensures we can continue offering safe, fun, and affordable youth sports programs.
Thank you for being part of the WAYA community!
Questions? Contact us at waya.wisconsin@gmail.com
There are over 400+ Volunteer shifts to fill throughout our Membership Year
|
EVENT/DATE |
VOLUNTEER OPPORTUNITIES |
APPROX # OF SHIFTS AVAILABLE |
|
Beef & Dairy Days |
*Gate Workers (2 hr per shift) |
16 |
|
Flag Football games |
*Concessions (6-7 games- 4 workers per game) |
28 |
|
Volleyball Games |
*Concessions (2 workers per game) *referees/line judges |
4 |
|
Falls Meat Distribution Day |
*7:30-9:00am meet at Falls Meat to move items to Ekern Park and sort items/distribute *8:30 -10 am distribute items to parents as they come for pickup |
22 |
|
Highschool Baseball & Softball Concessions |
*2 concessions workers per home game (1.5-2 hrs per shift) |
40 |
|
Regular games -May 20 to July 8 (usually held on weeknights) |
*2 concessions workers per home game (1.5-2 hrs per shift) *clean out & restocking |
150 |
|
Baseball/Softball Tournaments TBD |
*Concessions (1.5 hrs per shift) *Fundraising- 50/50 raffle (1.5 hrs per shift) *Announcer/scoreboard per game |
126 |
|
Whitehall Legion Baseball Games |
*2 concessions workers per home game (1.5-2 hrs per shift) |
14 |
|
Coaches |
Flag Football, Volleyball, T-Ball, Basketball, Baseball, Softball |
40 |
***Additional shifts may become available - please check DIBS often for openings****
Annual Membership fee is $50 per child with $200 Family Maximum. Membership year runs July 1st- June 31st
Scholarships
Whitehall Area Youth Association wants every child to have the opportunity to play! If your family is in need of a scholarship we would love to help out. Please contact us at waya.wisconsin@gmail.com or one of our Board Members for more information. This is 100% confidential between those families who need the help and the WAYA Board Members.
Click on links below for more information
Concession/Volunteer Signup- DIBS
Click here to see available volunteer shifts and to sign up
For any issues, please email waya.wisconsin@gmail.com and include (1) the player’s name, (2) playing division, (3) team name. You should also contact your coach to let them know your player will not be available for practices & game day.
Have a question or comment? email us at waya.wisconsin@gmail.com
PARENTS AND ATHLETES
Parents and athletes need to manage their SportsEngine accounts to ensure they get the most out of their Whitehall Area Youth Association experience during each sporting season. With their accounts properly configured, athletes and their families will receive communications according to their preferences and be able to complete registrations more efficiently. SportsEngine has created a Team Management Guide for Parents and Athletes that will help our members with frequently asked questions about our website and mobile app.
Here is your quick start guide to creating an account and using the SportsEngine platform as an athlete or parent.
STAY CONNECTED TO YOUR TEAM
Keep connected to your team(s). Get schedules and team updates for every athlete in the house, plus a way to message other members on your team and a way to give coaches a heads up about practice. Enjoy unlimited access to scores & stats, photo/video sharing, and more.
ESSENTIAL PARENT HOW-TO'S
In many instances, more than one parent or guardian needs to be in the loop with a child's sports life. Using the mobile app, you can add additional guardians to an account. Guardians can 1) View games and events 2) RSVP to games and events 3) Send and receive messages to coaches and team members 4) participate in team chat
Once you've created your account, add your mobile phone so you can receive text messages from your team manager or coach.
Now that you have your mobile phone on your account, make sure you enable text messaging and any other notifications.
Following a Team on the SportsEngine Mobile App
Are you a family friend, grandparent or fan that wants to follow a specific team on the SportsEngine platform? Here is a quick guide to follow teams on the mobile app.
Do you need a second parent, other family member or nanny to get messages about schedule changes or game times? Add a second email address to forward all communications.
Do you need to send a question to your team manager or another parent about a ride? Follow these instructions on how to send messages using the mobile app.
Coaches and team managers need to know if you are going to able to attend a game or practice. You can easily RSVP using the mobile application.
Team Management Guide for Parents & Athletes
Is your team using SportsEngine Team Management to manage RSVPs, schedules, and communication? This article will provide you with everything you need to know for a successful season!
Bookmark your Website to the Home Screen of your Mobile Device
Access your website with a single tap from your mobile device's home screen.
Having troubles logging in? Reset your password to view your MySE dashboard.
