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Parent Info

PARENT/GUARDIAN PARTICIPATION

The WAYA is a volunteer based organization and therefore, as a WAYA Member, family members of players will be required to help and volunteer in any way possible. 
 
Each family with a participant in Football, T-ball, Baseball and/or Softball is asked to support the members of our association through volunteer shifts.  Football families will be required 1 shift per player. T-ball families will be required 1 shift per player. 8U, 10U, 12U and 14U families will be required 2 shifts per player. There is a family max of 4 required shifts for the membership year (June 1 - July 31). Anyone who is willing and able to pick up additional shifts is greatly appreciated!  Must be 12 years old or older to earn credit for working a shift.
 
Failure to fulfill the required shifts will result in a $50 fee per shift unfulfilled throughout the WAYA Membership year (July 1 - June 30).  We understand this requirement may not be ideal for all family's situations.  In those cases, we encourage you to reach out to us via email, we are happy to help! 
 
All coaches, including assistant volunteers, will be subject to a background check before they will be allowed to coach a WAYA team.  Please note: In order for your player to receive credit for a family member assisting a Head Coach, a volunteer form must be completed and approved by the board prior to the first regular season game.
 
Examples of work that meets this requirement include:
  • Concession stand workers
  • Head Coaching
  • Assistant Coaching
  • Serving on the Board
  • Opening weekend activities (Pigeon Falls Brat Feed Day)
  • Uniform handouts
  • Cleaning concession stands prior to the season start
  • Cleaning concession stands at season end
  • Fundraiser Distribution Day
  • Being a Tournament Director
  • Working a tournament (50/50 raffles, concessions, field prep, etc)
  • Umpires
  • Team Parent Rep (Responsible for concession deposits & more)
  • Field Prep
  • Beef & Dairy Days Gate Workers
  • Other jobs/activities approved by the board
In summary, WAYA cannot operate without your help.  We pride ourselves in having the ability and the resources to provide positive athletic opportunities to our youth and their families!  
Your time and contributions to our youth athletes are greatly appreciated!
 
Questions, contact the WAYA Board 
waya.wisconsin@gmail.com
 

There are over 400+ Volunteer shifts to fill throughout our Membership Year

EVENT/DATE

VOLUNTEER OPPORTUNITIES

APPROX # 

OF SHIFTS AVAILABLE

Beef & Dairy Days 

*Gate Workers (2 hr per shift)

16

Flag Football games

*Concessions (6-7 games- 4 workers per game)

28

Volleyball Games

*Concessions (2 workers per game)

*referees/line judges

4

June 1  Falls Meat Distribution Day

*7:30-9:00am meet at Falls Meat to move items to Ekern Park and sort items/distribute

*8:30 -10 am distribute items to parents as they come for pickup

22


 

Highschool Baseball & Softball Concessions

*2 concessions workers per home game (1.5-2 hrs per shift)

40

Regular games -May 20 to July 8 (usually held on weeknights)

*2 concessions workers per home game (1.5-2 hrs per shift)

*clean out & restocking

150


 

Baseball/Softball Tournaments  TBD

*Concessions (1.5 hrs per shift)

*Fundraising- 50/50 raffle (1.5 hrs per shift)

*Announcer/scoreboard per game

126

Whitehall Legion Baseball Games

*2 concessions workers per home game (1.5-2 hrs per shift)

14

Coaches

Flag Football, Volleyball, T-Ball, Basketball, Baseball, Softball

40

***Additional shifts may become available - please check DIBS often for openings****

Annual Membership fee is $50 per child with $200 Family Maximum.  Membership year runs July 1st- June 31st

Scholarships

Whitehall Area Youth Association wants every child to have the opportunity to play!  If your family is in need of a scholarship we would love to help out.  Please contact us at waya.wisconsin@gmail.com or one of our Board Members for more information.  This is 100% confidential between those families who need the help and the WAYA Board Members.

Click on links below for more information

Concession/Volunteer Signup- DIBS

Click here to see available volunteer shifts and to sign up

For any issues, please email waya.wisconsin@gmail.com and include (1) the player’s name, (2) playing division, (3) team name. You should also contact your coach to let them know your player will not be available for practices & game day.

Have a question or comment?  Comment below or email us at waya.wisconsin@gmail.com

PARENTS AND ATHLETES

Parents and athletes need to manage their SportsEngine accounts to ensure they get the most out of their Whitehall Area Youth Association experience during each sporting season. With their accounts properly configured, athletes and their families will receive communications according to their preferences and be able to complete registrations more efficiently.  SportsEngine has created a Team Management Guide for Parents and Athletes that will help our members with frequently asked questions about our website and mobile app.

New to SportsEngine?

Here is your quick start guide to creating an account and using the SportsEngine platform as an athlete or parent.

STAY CONNECTED TO YOUR TEAM

Keep connected to your team(s). Get schedules and team updates for every athlete in the house, plus a way to message other members on your team and a way to give coaches a heads up about practice. Enjoy unlimited access to scores & stats, photo/video sharing, and more.

ESSENTIAL PARENT HOW-TO'S

Adding an additional guardian

In many instances, more than one parent or guardian needs to be in the loop with a child's sports life. Using the mobile app, you can add additional guardians to an account. Guardians can 1) View games and events 2) RSVP to games and events 3) Send and receive messages to coaches and team members 4) participate in team chat

Adding a Mobile Phone

Once you've created your account, add your mobile phone so you can receive text messages from your team manager or coach.

Enabling Text Messaging

Now that you have your mobile phone on your account, make sure you enable text messaging and any other notifications.

Following a Team on the SportsEngine Mobile App

Are you a family friend, grandparent or fan that wants to follow a specific team on the SportsEngine platform? Here is a quick guide to follow teams on the mobile app.

Forwarding Athlete Messages

Do you need a second parent, other family member or nanny to get messages about schedule changes or game times? Add a second email address to forward all communications.

Sending a Message

Do you need to send a question to your team manager or another parent about a ride? Follow these instructions on how to send messages using the mobile app.

RSVP to Game or Event

Coaches and team managers need to know if you are going to able to attend a game or practice. You can easily RSVP using the mobile application.

Team Management Guide for Parents & Athletes

Is your team using SportsEngine Team Management to manage RSVPs, schedules, and communication? This article will provide you with everything you need to know for a successful season!

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